Sr. Administrative Assistant

Company: Mechanics Bank
Location: San Luis Obispo
Posted on: May 14, 2022

Job Description:

Mechanics Bank is seeking Sr. Administrative Assistant to be based out of one of our San Luis Obispo Branches. In line with established policies and procedures, performs a wide variety of administrative and staff support services to relieve departmental manager of administrative details. Duties may be complex and confidential in nature and involve sensitive information or application. Duties include but are not limited to word processing and spreadsheet projects involving records and statistics, preparing and analyzing reports and correspondence as well as special administrative coordination of projects. The Administrative Assistant is accountable for the accurate, timely completion of assigned duties and maintaining the confidentiality of sensitive information. This job responsibility requires the use of tact, discretion and good judgment. Assumes administrative responsibility for projects that may be complex and/or involve bank-wide impact and confidential issues. Requires knowledge of the practices and procedures of the function, institution, products, policies and programs within assigned scope and area. Relieves supervisor of administrative and business detail by performing the following duties What you will do: Manages multiple calendars, resolving scheduling conflicts on own initiative as needed. Arranges meetings and departmental events which may include securing venue, ordering/setting up catering, and managing communication to department employees. Processes expense claims. Arranges both domestic and international travel; is comfortable working across time zones. Helps onboard new department employees by ensuring desk setup and access to systems is in place. Exercises independent discretion in contacting bank personnel at all organizational levels to gather information and fulfill assignments which may involve work of a confidential nature. Assembles and analyzes information, prepares reports and spreadsheets, manuals, agendas, correspondence and memoranda. Corrects, edits and rephrases as necessary to ensure that the final copy conveys the intended meaning and is correct in detail. Maintains and organizes departmental records and files in area of responsibility to ensure efficient access. Administers programs, projects and/or processes specific to the operating unit assigned. Answers telephone calls, tactfully handles inquiries, and greets visitors. Serves as administrative liaison with others both within and outside of the company regarding administrative issues relating to purchasing, personnel, facilities and operations. Applies acquired job skills on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice Resolves most questions and problems, and refers only the most complex issues to higher levels Who you are: High school diploma or equivalent with minimum of 2-4 years related experience required Minimum typing speed of 50 wpm with accuracy. Strong MS Office skills (Outlook, Word, Excel, PowerPoint, and SharePoint) Must possess strong human relations and communication skills and be capable of good judgment in supervisor's absence Excellent written and verbal communication skills Ability to operate a variety of automated office equipment including but not limited to computer, 10- key calculator, and photocopier Great Customer Service skills Needs to be able to work well under time constraints and manage conflicting priorities Must have strong organizational skills and attention to detail. Notary License preferred Mechanics Bank is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, religion, national origin, age, genetic information, veteran status, or on the basis of disability, gender identity, sexual orientation or other bases prohibited by applicable law. Please view Equal Employment Opportunity Posters provided by OFCCP here. To learn more about Mechanics Bank's California privacy and security policies, including your right to a Notice At Collection as a California Resident, please visit https://www.mechanicsbank.com/California-Consumer-Residents

Keywords: Mechanics Bank, San Luis Obispo , Sr. Administrative Assistant, Administration, Clerical , San Luis Obispo, California