Sr. Administrative Assistant
Company: Mechanics Bank
Location: San Luis Obispo
Posted on: May 14, 2022
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Job Description:
Mechanics Bank is seeking Sr. Administrative Assistant to be
based out of one of our San Luis Obispo Branches. In line with
established policies and procedures, performs a wide variety of
administrative and staff support services to relieve departmental
manager of administrative details. Duties may be complex and
confidential in nature and involve sensitive information or
application. Duties include but are not limited to word processing
and spreadsheet projects involving records and statistics,
preparing and analyzing reports and correspondence as well as
special administrative coordination of projects. The Administrative
Assistant is accountable for the accurate, timely completion of
assigned duties and maintaining the confidentiality of sensitive
information. This job responsibility requires the use of tact,
discretion and good judgment. Assumes administrative responsibility
for projects that may be complex and/or involve bank-wide impact
and confidential issues. Requires knowledge of the practices and
procedures of the function, institution, products, policies and
programs within assigned scope and area. Relieves supervisor of
administrative and business detail by performing the following
duties What you will do: Manages multiple calendars, resolving
scheduling conflicts on own initiative as needed. Arranges meetings
and departmental events which may include securing venue,
ordering/setting up catering, and managing communication to
department employees. Processes expense claims. Arranges both
domestic and international travel; is comfortable working across
time zones. Helps onboard new department employees by ensuring desk
setup and access to systems is in place. Exercises independent
discretion in contacting bank personnel at all organizational
levels to gather information and fulfill assignments which may
involve work of a confidential nature. Assembles and analyzes
information, prepares reports and spreadsheets, manuals, agendas,
correspondence and memoranda. Corrects, edits and rephrases as
necessary to ensure that the final copy conveys the intended
meaning and is correct in detail. Maintains and organizes
departmental records and files in area of responsibility to ensure
efficient access. Administers programs, projects and/or processes
specific to the operating unit assigned. Answers telephone calls,
tactfully handles inquiries, and greets visitors. Serves as
administrative liaison with others both within and outside of the
company regarding administrative issues relating to purchasing,
personnel, facilities and operations. Applies acquired job skills
on assignments that are semi-routine in nature but recognizes the
need for occasional deviation from accepted practice Resolves most
questions and problems, and refers only the most complex issues to
higher levels Who you are: High school diploma or equivalent with
minimum of 2-4 years related experience required Minimum typing
speed of 50 wpm with accuracy. Strong MS Office skills (Outlook,
Word, Excel, PowerPoint, and SharePoint) Must possess strong human
relations and communication skills and be capable of good judgment
in supervisor's absence Excellent written and verbal communication
skills Ability to operate a variety of automated office equipment
including but not limited to computer, 10- key calculator, and
photocopier Great Customer Service skills Needs to be able to work
well under time constraints and manage conflicting priorities Must
have strong organizational skills and attention to detail. Notary
License preferred Mechanics Bank is an equal opportunity employer
and all qualified applicants will receive consideration for
employment without regard to race, color, sex, sexual orientation,
religion, national origin, age, genetic information, veteran
status, or on the basis of disability, gender identity, sexual
orientation or other bases prohibited by applicable law. Please
view Equal Employment Opportunity Posters provided by OFCCP here.
To learn more about Mechanics Bank's California privacy and
security policies, including your right to a Notice At Collection
as a California Resident, please visit
https://www.mechanicsbank.com/California-Consumer-Residents
Keywords: Mechanics Bank, San Luis Obispo , Sr. Administrative Assistant, Administration, Clerical , San Luis Obispo, California
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