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Child Care Resource Connection Director

Company: Community Action Partnership of San Luis Obispo
Location: San Luis Obispo
Posted on: May 8, 2022

Job Description:

Community Action Partnership of San Luis Obispo County,Inc.
Helping People. Changing Lives.
CAPSLO Mission, Vision and Core Values

CAPSLO has a vaccination policy for employees. If you are hired, we will require you to prove that you have received the COVID-19 vaccine or have a valid religious or medical reason not to be vaccinated.

Position Summary:
Under the supervision of the Child, Youth, and Family Services (CYFS) Division Director, the Child Care Resource Connection (CCRC) Director is responsible for the administration of multiple programs funded by the State Department of Education/Department of Social Services, Local Department of Social Services, and the Federal Government. Provides leadership and ensures planning and evaluation for all program objectives and operations. The Director collaborates with both community partners and internal partners, including Senior Management and Executive Leadership, to maintain a path of excellence in services to the community. Responsible for the administration of private funding contracts, donations, and program development related to those funds. Supports CAPSLO's mission by ensuring that all program services and related activities are managed appropriately in accordance with best practice, CAPSLO standards, and state and federal regulations.

Essential Functions:
1. Administration
a. Responsible for the planning, development, implementation, and oversight of assigned programs, including Resource and Referral, the Alternative Payment Program, and the Child Care Food Program.
b. Supervises programs and supports activities through subordinate management, technical and clerical staff.
c. Coordinates programs with other CAPSLO programs, agency initiatives, and external partners.
d. Reviews federal, state, and local legislation affecting the department, determines its impact and takes appropriate action.
e. Evaluates programs according to pertinent laws, guidelines, policies, funding requirements, and best practices.
f. Prepares and coordinates reporting to funders, the CYFS Division Director, Executive Leadership, and the Board of Directors.
g. Maintains accountability for assigned activities.
2. Fiscal/Budget
a. Collaborates with the CYFS Division Director and the Chief Financial Officer to develop program budgets that provide effective approaches to address the needs and concerns of the community.
b. Monitors annual budget and establishes standards of service, performance goals, and budgetary objectives.
c. Oversees grant and contract management, including fiscal projections and monitoring.
d. Works with Community Action Partnership's Finance Department, CYFS Division Director and the CCRC Program Resource Manager to reconcile all CCRC program revenue and expenses.
3. Staff Development
a. Oversees the recruitment and hiring process. Participates in panel interviews and candidate selections as needed.
b. Evaluates performance of subordinate staff. Evaluates employee's effectiveness, efficiency, and productivity.
c. Responsible for performance improvement, staff development, and succession planning.
d. Plans and promotes staff training opportunities.
e. Provides coaching and mentoring to staff.
4. Monitoring
a. Monitors program activities to ensure mandated standards of achievement, performance goals, and objectives for contract compliance are met.
b. Plans and leads annual program monitoring activities and fiscal audits.
c. Ensure continuous quality improvement. Leads innovation in services that result in greater efficiency and effectiveness of services.
d. Assesses processes to ensure monitoring systems are as effective as possible.
5. Planning
a. Secures new and continued funding for program operations. Oversees submission of grant applications, coordination of supporting data, development of grant narratives, and reporting.
b. Explores alternative designs for child care systems to meet parental choices and needs; and ensures coordination of services throughout the county of San Luis Obispo.
c. Establishes and oversees advisory groups pertaining to additional funding sources.
6. Communication
a. Advises and assists in work-related problem solving and establishes and oversees a CCRC Advisory Board ensuring parent, provider, and community involvement.
b. Maintains regular ongoing communication with CYFS Division Director and CAPSLO programs. Promotes CCRC programs within the agency and community.
c. Develops, completes, and reviews reports to the CAPSLO board, funders, and others as needed.
7. Community Relationships and Partnerships
a. Collaborates with CYFS Division programs to ensure division resources are leveraged to maximize services to all CAPSLO clients.
b. Conducts program activities related to the community services component; assures community receives technical assistance in child care issues and advocates for children's rights.
c. Acts as liaison with community agencies and organizations to ensure coordination of services throughout the county of San Luis Obispo.
d. Maintains membership in local, state, and federal organizations pertinent to furthering quality child care.
e. Provides leadership and direction in developing continuous community planning. Promotes collaborative action with other agencies in order to improve, share, and augment services, staff, information, funds, and service delivery.
f. Represents CAPSLO programs at the community, state, and national levels.
8. Advocacy
a. Represents CAPSLO and CCRC programs at the local, state and national levels.
b. Attends local, state, and national conferences, workshops, and meetings.
c. Conducts advocacy on behalf of CAPSLO and CCRC programs. Participates in collaborative advocacy initiatives with local, state, and national partners.
9. Other Duties
a. Attends conferences, seminars, workshops, or other presentations, in or outside the community, which are relevant to child care issues and resources.
b. Must use reasonable precautions in the performance of one's duties and adhere to all applicable safety rules and practices; and act in such a manner as to assure at all times maximum safety to oneself, fellow employees, clients and children.
c. Performs other duties as needed.

Knowledge, Skills and Abilities:

1. Must have knowledge of principles and practices of supervision, performance management, staff development, and fiscal management.

1. Must have excellent written and verbal communication skills.
2. Must be proficient in the use of computers and mobile devices (desktop, laptop, tablet). Must have strong computer skills, with knowledge of MS Office, Google Workspace, data management software, and web-based applications.
1. Must be able to provide professional leadership.
2. Must be able to formulate, implement, and evaluate administrative policies and procedures.
3. Must be able to analyze and solve complex administrative problems and administer budgets.
4. Must be able to supervise effectively.
5. Must be able to relate well to all people of the community regardless of color, national origin, religion, sex, pregnancy, age, marital status, veteran status, sexual orientation, disability or socio-economic level.
6. Must understand, uphold, and continue working toward accomplishing the mission, strategic goals, and performance measures of the agency. Must assure all direct reports understand their role in accomplishing the above.

Supervisory Responsibility:
Supervises Child Care Resource Connection management, technical, and clerical staff. Ensures that subordinate staff are performing their job responsibilities.

Work Environment:
Requires working indoors in temperature-controlled environment with some exposure to copier and printer chemicals/fumes.
This position operates from the Child Care Resource Connection office in San Luis Obispo, California.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. Position requires intermittent sitting, standing, walking, twisting, bending. Must be able to lift 30 pounds.
2. Simple grasping and hand manipulation required as well as reaching above and below shoulder level.

Must be available to attend conferences, seminars, workshops, or other presentations, in or outside the community.

Required Education and Experience:
1. Bachelor's Degree in Social Services, Child/Family Development, Business Administration, or related field.
2. Minimum of five years successful administrative and management experience in social services, community-based programs, or children/family services.
3. Must have prior child care program management experience. Must have experience with writing proposals, program planning, budget preparation, and contractual procedures.

Preferred Education and Experience:
Experience in administration of the California Department of Social Services/California Department of Education Alternative Payment Programs Stages 2 and 3; the local Department of Social Services child care programs; the Child Care Resource and Referral Program; the Child and Adult Care Food Program for Day Care Homes; and the Local Child Care Planning Council, preferred.

License & Certifications:
Must have dependable, insured transportation and valid California Driver's license (mileage to be reimbursed) and acceptable driving record. A DMV printout and proof of insurance will be required.

Additional Eligibility Qualifications:
1. Must be at least 18 years of age by date of hire.
2. Must submit proof of current vaccination status for measles, pertussis, and influenza (or a current, signed influenza declination form) in compliance with SB 792.
3. Must comply with the CAPSLO COVID-19 Vaccination Policy, either being fully vaccinated or have an approved exemption.
4. Must complete a health screening physical completed within 30 days prior to employment and a current TB skin test/Chest X-Ray.
5. Employment is contingent upon meeting all job requirements and background requirements: criminal history check (Inclusive of DOJ, FBI and Child Abuse), acknowledgement of child abuse reporting responsibility, criminal record statement (Form LIC508), etc. A criminal history clearance is required prior to employment.
6. Upon hire agency staff will check the Megan's Law (or the current sexual predator website) to ensure each staff being hired is clear for employment. Program administrative staff will check the website annually to ensure all program staff are cleared to work.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Reasonable Accommodations:
I have read and understand the Essential Functions of this position, including the Responsibilities and Duties. I also acknowledge that the Responsibilities and Duties for this position may change in the future with or without prior notice.

I further understand that I can request a reasonable accommodation, should one be necessary for me to carry out the Essential Functions of this position. I can perform these with or without reasonable accommodation.


Compensation and Benefits Package

Medical, Dental, Vision, Flexible Spending Plan
CAPSLO offers benefits through a group medical, dental, vision, flexible spending account, life and AD&D insurance program. CAPSLO pays the full amount (100%) of the premiums to cover full-time employees, and half (50%) of the premiums to cover eligible part-time employees. Eligible employees may elect, at their own cost, to have medical, dental and vision insurance coverage for their dependents. Additionally, CAPSLO offers a Long Term Disability ("LTD") insurance program for eligible employees.

Retirement Savings Plan
CAPSLO offers eligible employees the opportunity to contribute a portion of their earnings to a Section 403(b) Retirement Plan. Employees are 100% vested upon enrollment into the plan. CAPSLO matches 60% of every dollar contributed up to an annual maximum of 15% of your annual salary (not to exceed IRS limits) after 6 months of employment.

Twelve paid holidays during the course of the each calendar year. Employees also receive one extra workday off with pay as a "Personal Holiday."

Vacation/Sick Leave
CAPSLO awards 80-160 hours of vacation annually with a maximum accrual of 320 hours, depending on years of service. Paid Sick time is accrued at 8 hours per month (based on weekly hours) with a maximum accrual of 280 hours. CAPSLO also offers the opportunity to convert unused sick time to vacation and a vacation cash out for eligible employees once a year.

Additional Benefits
CAPSLO offers additional benefits including employee assistance program (EAP), reduced rates for pet insurance, reduced rates for cellular phone service, reduced rates for car rentals, and additional time off for positions classified as exempt, and workers' compensation insurance.

For questions regarding the application process or open positions, contact the Recruiting Department at 805-544-4355 or email

EOE/ V/ ADA/ Drug Free Workplace/ Asset Infused Organization. We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, religion, national origin, veteran status, or on the basis of disability.

Keywords: Community Action Partnership of San Luis Obispo, San Luis Obispo , Child Care Resource Connection Director, Executive , San Luis Obispo, California

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