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Accounts Payable Specialist

Company: Community Action Partnership of San Luis Obispo
Location: San Luis Obispo
Posted on: January 9, 2020

Job Description:

Tuesday, October 29, 2019 Community Action Partnership of San Luis Obispo County is committed to eliminating the causes of poverty by empowering low-income individuals and families to achieve self-sufficiency through a wide array of community-based collaborations and programs. Employee Benefits Medical, Dental, Vision, Flexible Spending Plan CAPSLO offers benefits through a group medical, dental, vision, flexible spending account, life and AD&D insurance program. CAPSLO pays the full amount (100%) of the premiums to cover full-time (regular, seasonal, and limited term) employees. Eligible employees may elect, at their own cost, to have medical, dental and vision insurance coverage for their dependents. Additionally, CAPSLO offers a Long Term Disability ("LTD") insurance program. Retirement Savings Plan CAPSLO offers eligible employees the opportunity to contribute a portion of their earnings to a Section 403(b) Retirement Plan. Full-time employees are 100% vested upon enrollment into the plan. CAPSLO matches 60% of every dollar contributed up to an annual maximum of 15% of your annual salary (not to exceed IRS limits). Holidays Twelve paid holidays* and one paid Personal Holiday during the course of each calendar year. Vacation/Sick Leave CAPSLO awards 80-160 hours of vacation annually with a maximum accrual of 320 hours, depending on years of service. Paid Sick time is accrued at 8 hours per month with a maximum accrual of 280 hours. Additional Benefits CAPSLO offers additional benefits including employee assistance program (EAP), reduced rates for pet insurance, reduced rates for cellular phone service, reduced rates for car rentals, workers' compensation insurance, and additional time off for positions classified as exempt. Position Summary: Performs the overall processes necessary to timely and accurately pay and record transactions with Community Action Partnership vendors. These processes include data entry of accounts payable vouchers, processing of check runs, and voucher postings. Reconciles various accounting reports, vendor statements, and account balances in accordance with established departmental policies and procedures. Provides administrative support to agency programs, creditors and in some circumstances program participants. Supports CAPSLO's mission by ensuring checks, vouchers and reports are done in a timely and accurate manner to each program is able to function at its highest level to ensure families and individuals can get the support they each need from CAPSLO where appropriate. Responsibilities & Duties:

  • Performs routine and repetitive data entry of accounts payable vouchers into accounting system in accordance with established policies and procedures. Data must be entered accurately and timely. 2. Processes employee travel requests, reconciliations and reimbursements, and resolves concerns while assuring mandatory reports are prepared and submitted within established timelines. 3. Processes and analyzes expenses as required on employee petty cash replenishment request. 4. Responds to requests for account inquiries and other information; resolves vendor/staff differences in a professional manner. 5. Analyzes specific payables and communicates concerns to appropriate staff. 6. Assists during audit time periods with data collection, worksheet preparation and addresses audit concerns. 7. Identifies errors and makes corrections in accordance with established policies and procedures. Self-monitoring is expected to assure accuracy and validity of data. 8. Organizes and maintains all accounts payable registers/journals (i.e., voucher registers, check registers, cash requirements, aged trial balances). 9. Maintains agency lease files and abstracts. Sets up and pays recurring monthly expenses. Files sub-contractor agreements cross checks against proposed payments for compliance. 10. Maintains filing system in accordance with departmental procedures. 11. Processes payments to vendors for goods and services in a timely and accurate manner via check, ACH and credit card. 12. Runs cash requirement reports to determine cash needs and unpaid vendors in accordance with AP schedule. 13. Completes check runs in a timely manner and mails payments with prior approval on schedule. 14. Works in conjunction with bank reconciliation staff to follow-up with vendors' outstanding checks to ensure payments are cashed in accordance with established policies and procedures. 15. Reconciles vendor statements to assure accuracy of payments and to protect credit of agency. 16. Posts accounts payable transactions to the General Ledger; balances and posts AP vouchers in accordance with established policies and procedures. 17. Reconciles monthly AP checks, including; outstanding checks, manual checks, and void checks. Verifies that all manual and void checks have been entered into the AP system. 18. Runs various accounts payable and general ledger reports for management. 19. Compiles information used for purchase orders and for agency inventory. 20. Performs other duties as assigned Minimum Educational and Experience Requirements: 1. Two to five years of experience in accounts payable or similar position. 2. Must have High School Diploma or G.E.D. 3. AA/AS degree is preferred. Other Requirements: 1. Must have knowledge of fiscal accounting methods, practice, terminology, and office procedures. A demonstration of the candidate's understanding of internal accounting and administrative controls will be necessary. 2. Must have knowledge of computerized accounts payable systems and the ability to input data quickly and accurately; thus must be able to math check data prior to entry. 3. Must be available during audit time periods. 4. Must be able to operate a variety of office machines, especially a computer, calculator, printer and copier. 5. Must maintain a respectful and cooperative working relationship with CAPSLO creditors and staff. 6. Must be able to work with supervision as well as independently. 7. Must be able to understand and follow verbal and written directions. 8. Must be able to effectively communicate using both written and oral communication skills. 9. Must be able to work on related fiscal projects that may require advance spreadsheet skills 10. Must be available to attend trainings and maintain on-going education-related job responsibilities as requested by supervisor. 11. Must be able to relate well to all people of the community regardless of color, national origin, religion, sex, pregnancy, age, marital status, veteran status, sexual orientation, disability or socio-economic level. 12. Must use reasonable precautions in the performance of one's duties and adhere to all applicable safety rules and practices; and act in such a manner as to assure at all times maximum safety to one's self, fellow employees, clients and children. 13. Employment is contingent upon meeting all job requirements and background requirements: criminal history check, education verification, acknowledgement of child abuse reporting responsibility, criminal record statement, etc. Employment is contingent upon receiving a clearance from the appropriate authorities. 14. Must understand, uphold, and continue working toward accomplishing the mission, strategic goals and performance measures of the agency. Physical and Environmental Requirements: Position requires intermittent sitting, standing, walking, twisting, and bending. Must be able to lift 30 pounds. Simple grasping and hand manipulation required, as well as reaching above and below shoulder level. Requires working indoors in temperature-controlled environment with some exposure to copier and printer chemicals/fumes. Reasonable Accommodations: I have read and understood the Essential Functions of this position, including the Responsibilities and Duties. I also acknowledge that the Responsibilities and Duties for this position may change in the future with or without prior notice. I further understand that I can request a reasonable accommodation, should one be necessary for me to carry out the Essential Functions of this position. I can perform these with or without reasonable accommodation.For questions regarding the application process or open positions, contact the Recruiting Department at . EOE/ V/ ADA/ Drug Free Workplace/ Asset Infused OrganizationWe are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, religion, national origin, veteran status, or on the basis of disability. CAPSLO Mission, Vision and Core Values Other details
    • Pay Type Hourly
    • Employment Indicator Regular Full Time
    • Min Hiring Rate $17.00
    • Max Hiring Rate $21.86

Keywords: Community Action Partnership of San Luis Obispo, San Luis Obispo , Accounts Payable Specialist, Other , San Luis Obispo, California

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